Information for Prospective Partners
This page outlines the basic legal, ordering, financial, reporting and logistical issues that the Sabre Foundation requires of prospective partners.
Sabre requires of its partners that its by-laws reflect:
- A provision naming the law under which the foundation or organization is established;
- A provision prohibiting financial benefit to any individual;
- The foundation (or organization) shall not be conducted or operated for profit, and no part of the net earnings of the foundation (or organization) shall inure to the benefit of any founder, director, officer or other individual connected with the foundation (or organization); provided, however, that this shall not prevent the payment to any such individual of reasonable compensation for services rendered to or for the foundation (or organization) in effecting any of its purposes;
- A provision limiting the extent to which the foundation or organization may carry on propaganda or attempt to influence legislation and prohibiting the foundation or organization from participating in political activities;
- The foundation (or organization) shall not participate in or intervene in (including by the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office; and, except as an insubstantial part of its activities, the foundation (or organization) shall not carry on propaganda or otherwise attempt to influence legislation;
- A provision governing the distribution of assets of the foundation or organization upon dissolution. In case of dissolution, the foundation's (or organization's) property and assets shall not be conveyed or distributed to any founder, director, officer, or other individual, or to any organization created or operated for profit, but shall be distributed only to similar (educational, cultural, etc. - whichever category or categories apply to the particular situation) organizations to be used to comply with the original aim of the foundation (or organization);
- A provision that confirms the charitable nature of the foundation or organization;
- Notwithstanding any other provisions of this charter (statutes or deed of endowment), the objects and purposes of the foundation (or organization) shall be exclusively nonprofit, (charitable, educational, or scientific - whichever category or categories apply).
Sabre would need to review the statutes and registration information. Assuming we do become a partner, we would also require a document or letter from the appropriate governmental ministry or customs office that donations of new books may enter the country customs-free (sans frais douane).
Customs & Excise
Upon arrival of the container which comprises 20 shrink-wrapped pallets, the partner is responsible for clearing the container through customs and warehousing the books. As per US tax code, the partner is responsible for stamping each book "Not for resale" on the inside front cover. The books are then repackaged for distribution to qualified individuals or holding institutions.
Logistics of Distribution
The partner is responsible for distributing the books equitably to as many needy individuals and holding institutions as possible, as widely throughout the country as possible. The costs associated in doing so are borne by the partner. If necessary and/or feasible, recipient institutions could be asked to pay a nominal handling fee to help ameliorate the partner's administrative, warehousing, transport and other similar costs. In many cases, books are simply picked up at the partner organization's facility. The partner is responsible for ensuring that each holding institution signs a copy of Sabre's Institutional Holding Form: signed forms should be kept on file at the partner's office.
Tracking & Reporting
The partner is responsible for providing a distribution report showing which books went where. This should be forwarded to the Sabre office as soon as possible after the distribution process is completed. Sabre is also keen to get feedback from individual recipients. Personalised responses are very useful in assisting Sabre's ability to better plan future operations. Furthermore, these responses are the most eloquent way of illustrating to our supporters the good work that is being done. These personalised responses can take the form of letters of appreciation, photographs or videocassettes of shipment unloading, book processing, and the materials being used by end users.
To inquire further please contact Colin McCullough.